Space Utilization

The Facilities Inventory System is a module within Banner that is used to record information about the Georgia Southern University buildings, the space within those buildings, and how that space is being used. The maintenance of this information is important to Georgia Southern and the University System of Georgia as a whole to allow for the effective management of all physical facilities.

The Facilities Inventory Office submits a Facilities Inventory Report (FIR) in the Fall and Spring of each year to the Board of Regents. From these reports it can be determined how efficiently Georgia Southern is utilizing it’s facilities. The information submitted is also used as part of the budgeting process and in determining future needs. Because of this, it is important that the data in Banner be kept up-to-date and accurate.

For more information about University System of Georgia Facilities Inventory Reporting visit http://www.usg.edu/ref.

The process used by the Facilities Inventory Office is to do a walk through of every Georgia Southern building at least once every two years. In addition to this, we need the Georgia Southern Community to keep us informed of facilities changes they are planning or that have already taken place. By working together in this way we can keep the Facilities Inventory System as up-to-date and accurate as possible.

You can receive a printout of the areas shown in the Facilities Inventory System as assigned to your department by using the email link below or by calling Sallie Hartsell at 478-1307. Post Office Box is 8012.

Effective May of 2003, the University Space Allocation/Modification Committee has been established to review requests for changes in the utilization and/or modification of space. All requests for changes must be submitted to the respective vice-president. Under certain circumstances, the vice-president can approve the request and forward the decision to the Committee for information. If the request is beyond the purview of the vice-president, the request will be forwarded to the Committee for review and recommendation to the President’s Cabinet.

For a copy of the complete policy, click here. The form to be used is available here.

Please let us know of any changes in space that occur that don’t fall under the new policy as referenced above. Examples are:

  1. Change in the functional use of a room that does not involve renovations; such as storage room to work room.
  2. Change in the maximum number of seats in a room; including classrooms, laboratories, offices, conference room, etc.
  3. Renumbering of rooms.

Keep in mind that the Facilities Inventory Office under the Physical Plant, FPD&C Department maintains the Physical Facilities Inventory in Banner. We are not involved in the Physical Plant Maintenance or in scheduling the use of Facilities.

You can e-mail Sallie Hartsell at sallieh@georgiasouthern.edu, call 478-1307, or write to P.O. Box 8012.

Last updated: 8/30/2016

FACILITIES SERVICES • PO Box 8012, Statesboro, GA 30458 • (912) 478-5558